Present

Mogmiester, Estel, Sinjo, dangerman, monk, mulletron, azurit, Connorhd, zed0, Trip, pepper, Spooky_Rach

Minutes

Fliers

Trip will make the order tomorrow for 500 fliers from the union printers

Action: Trip to order fliers

Mogmiester’s Absence

Mogmiester is leaving for a week, and so needs people to stand in for him. It was agreed Connorhd would do the newsletter, Monk would do the agenda and Trip write the minutes

Action: Connorhd to send out a newsletter Sunday evening
Action: Monk to email discuss and have an agenda for next Monday
Action: Trip to write minutes and then put them on the website next Monday

LAN stuff

Due to lack of rooms booked, a late first LAN and clashes with the CompSoc Christmas meal, there will not be a second LAN this term.

Room Bookings

The talks will continue to be held in S0.10 for the rest of the term. The entire block from week 6–10 will be booked and bookings will be emailed if we do not need the room that week

Action: Mogmiester to book the S0.10 for the remainder of the term and cancel any that are not needed

Talks

Monk wants to do workshops after the talks have ended for hands on experience. The talks will need to be advertised on DCS notice boards.

Action: Connorhd to talk to the reception to get the talk on the board
Action: Mulletron will talk to Steve Matthews about the Python talk in week 5

Gaming

Due to noise complaints and lack of monitors, the Xbox360s will be set up in the adjacent room. Rockband has been put in the cupboard so Estel doesn’t need to look after it anymore. We have also room out of cleaning supplies.

Action: Azurit to get cleaning supplies

SSE Training

Two of the exec will have to do this. Monk will link the information in #exec after the meeting

Risk Assessment Form

Monk will print it off after the exec meeting and fill it in

Christmas Social

The function room in Wing Wahs fits 30 people in it at capacity. Pepper will phone them and see how more people can be at the restaurant. It may be necessary to split people into two parties. Seeing as it is CompSoc’s 10th birthday, alumni should be informed and invited if possible, so pepper will need to email them to see how many are interested. It needs to be held on a Friday or (preferably) Saturday so they can come. It will be held at the end of week 9.

Action: pepper to ring wing wahs
Action: pepper to email alumni to gauge interest
Action: pepper to make event on the website for the social

Clothing Order

Connorhd will look into changing the logo and the design of the clothes.

AOB

Mulletron will finish the tournament page on the website.
Mulletron wants to bring gamecubes to gaming. He will get back to us when he has more info.
The Street Fighter 4 disc has been scratched. We need to buy 2 more disks, and make sure the xbox360 is laid down when in use and discs are not in it when the xbox is moved.

Action: Monk to buy SF4

Present

Mogmiester, Estel, Sinjo, bakaidiot_, dangerman, JcO, Dirtus, monk, mulletron, azurit, Connorhd, Zaer, zed0, Trip, pepper

Minutes

Games

Monk talked to sadiq who recommended lots of games. Monk emailed them to discuss to get people talking about what games they would like. These things need to be added to backus and YAAL.

Action: mulletron will add Starcraft and Peggle, Estel will sort out steam, and Azurit will add other games that people want.

Old wine let you play LAN games, specifically on Warcraft 3, however the new wine lets you play on battle.net. It would be nice to let people download and host whichever games they want. DCS were meant to open ports, and mulletron will speak to Richard Cunningham to check.

Action: mulletron to talk to Richard Cunningham about ports.

Monk updated warsow, it is now the same version as the server on arora.

Mulletron can switch to old wine for wc3 if necessary.

Organisation

Connorhd implemented a new system so YAAL downloads from DCS machines if the game is available. It uses port 9020 on local machines, and killing the new distribution system means that the old one is used instead, in case anything goes wrong. It has already been tested.

Connorhd and Sinjo will preload games onto machines before gaming, and monk and azurit will set up the Xbox 360.

Action: Connorhd, azurit, monk and Sinjo need to turn up early to set up.

Monk will ask if people want a ladder for Street Fighter 4. The ladder will start tonight. Monk will also ask if people want a small casual tournament, which Estel suggested, and Azurit will organise this if people want it.

Azurit wished to do a larger tournament announced around two weeks in advance to being played, with publicity and prizes.

Monk wants “Game X at Y o’clock” at gaming to add structure to the evening and prevent things getting to cliquey.

Sponsorship

Accenture will give us £500, they are doing an event which we will need to advertise. They will email Connorhd with more details. They have also offered to run a team building exercise, which they will again email us about. They are also coming to progcomps with freebies/prizes.

Action: Exec to do team building exercises when they become available.

Talk

The talk will be held in S0.10. The exec going to the talk need to meet in DCS beforehand to walk people down. We also need posters with arrows to point people in the right direction. Advertising for it will be done on the DCS info board, posting on the course forums and asking CS133 lecturers to mention it.

Action: Connorhd to talk to DCS secretaries to get advertising on the board, and to CS133 lecturers, and monk to post on the forums.
Action: Monk, Sinjo, pepper and Connorhd to write the talk, monk will make a google docs of it.

Any Other Business

Estel wants to know if people still want to go to the Dirty Duck. Everyone still wishes to go there. However, getting food is proving to be time wasting and too much hassle to organise, so we will stop advertising food and just have a friendly drink.

Pepper suggested eating at DCS with food from takeaways, but the exec agreed we should not be advertising eating in DCS.

Trip needs to correct the flyer sizes so that they are the correct size to fly campus. We also need to get 5000 flyers, with space to sticker them for individual events.

Action: Trip to correct flyer sizes.

Actions:

Gaming to be able to admin gaming servers

Tech to document bind and postfix

Institute a policy of emailing exec list with information about conversations that don’t happen on the exec list

Next AGM, gaming officer will not be elected. Instead, a gaming tech officer will be appointed by the exec on the recommendation of the gaming president

Azurit and Estel will need to define their responsibilities, and this will be discussed next exec meeting

Mogmiester needs to format minutes correctly, and have them up on the site promptly
h3. Action: Sinjo to link Mogmiester the minutes that are formatted properly so he can use that style in future

Mogmiester needs to send out the Newsletter by Sunday evening at the latest

Present

Mogmiester, pepper, Sinjo, monk, Connorhd, Trip, Dirtus, bakaidiot_

Apologies

Azurit

Minutes

Publicity

The flyers are very good, thank you Trip for all the effort you put into them! However, the poster is ok to go in DCS but not for the freshers fair.
Need to make a suitable logo to use as branding, and Monk needs to update the website to use it.
Trip needs to make a banner.
Connorhd needs to make a poster.

Freshers fair

Monk will put up a google doc, and exec need to signup for it.
xbox360 will be taken on the non academic day. The cable needs to be tested, and Sinjo and monk need to bring screens.
Connorhd will spearhead making a slideshow for the academic day.
Monk will sort out the freebies. Ideally they should be individually wrapped, because of freshers flu and whatnot.

LANs

Estel needs to confirm room bookings.

Freshers social

Monday of week 2, 6:00–6:30 as close to DCS as possible. Pepper will move pub back

Alton Towers

Pepper will send an email