Space and Room Booking Requests

As a society you are able to book spaces on and off campus. Our department has a direct link to the timetabling team which cuts out the hassle of having to go through lecturers (unless its a specialist space), It means we can do the behind the scenes work whilst you plan for your events.

Bookable spaces

SU Spaces you can request:

SU reception space in the Hub (space only, not the reception desk itself)
SU PlayStation and chairs in the Hub
SU Open meeting zones (3 square tables with TV outside 1.24 in the Hub)
George Eliot 6th floor reception desk (great for welcoming students)
SU meeting room (capacity 16) in GE6.05
George Eliot 6th Floor open access space after 5pm
Square One (minimum 3 weeks in advance)
Leaf at the library seating area (minimum 3 weeks in advance)
Sports centre and Westwood Heath sports ground (high in demand)
Square One (minimum 3 weeks in advance)
Square One Meeting Rooms (office hours only)

You’re also welcome visit our SU office during the working week to meet with your coordinator in person, please discuss with your coordinator to book time to attend.

University Spaces you can request:

Classrooms and teaching spaces
Specialist spaces (these need to be checked with the relevant technicians)
Stall bookings across various buildings
Spirituality and faith centre

Booking expectations

You will be notified when your booking is confirmed via email

Please leave rooms in the correct format, an image and/ or instructions are posted near the entrance to university owned spaces for you to return rooms to their original layout. If you enter into a room and it is not of an acceptable state please alert your coordinator and photograph the room, we can then get in touch with the building owners.

Photographing the layout of the room at the start of sessions can help you to replace furniture back where it was originally placed if there is no instructional image available.

If you are in a room where food and drink is not allowed, please follow these rules, if you need to request an additional room to host these types of events please submit an additional request. Similarly, for rooms with specialist equipment or resources please be respectful of these regulations.

Please do not use rooms you have not booked as you are at risk of being liable for any activities or accidents that may happen, If you need additional rooms booked please submit a room booking request or contact your coordinator.

Failure to adhere to the Students’ Union’s or University’s rules and regulations may result in disciplinary action against your society or a fine.

Please get in touch with societies.su@coventry.ac.uk for any questions or concerns you may have.