Planning your own trips
In the same way the Activity form works we ask you to send in a trip form that tells us the key info such as the address you are going to and any insurance needs. Submit your trip form and your coordinator can review this. You’ll receive an email confirmation to your society inbox once approved then you can start confirming bookings and begin advertising.
You need to complete a passenger form when you go on any trip (This is not relevant if your hosting a one-off small scale event) or visit off campus. The passenger form needs to be submitted to societies.su@coventry.ac.uk at least 24 working hours before your trip. Don’t forget we can customise tickets on the SU website to allow us to get customised details from any attendees e.g. emergency contacts)
Timelines
- Domestic Day trip: 2 weeks in advance ( unless you require coach booking, Please speak to your coordinator to check when finance complete payment runs to pay any booking invoices)
- Residential Domestic trips: at least 4 weeks in advance
- International trips: at least 8 weeks in advance
As with all events, the earlier you submit your forms the easier planning and delivery will be as you have more time to resolve queries and get bookings.
Unilife
We’ve partnered with a trip provider, Unilife, To offer regular trips for students. You as a group can go on one of their pre-arranged trips or you can contact Unilife directly to see about tailoring a specific trip for your group.
Please cc us into conversations with Unilife or ask for our support in contacting them so we can support you with operational details such as web events, tickets, sales and bookings.