Extensions and Deferrals

Extensions can grant additional working days to complete a piece of work; deferrals delay assessments until a future semester or block.

What Is An Extension?

An extension gives you up to a maximum of 5 working days from your original deadline to complete and submit your work. You can only ask for extensions on coursework (such as essays, coursework, class tests) not for exams.

What Is A Deferral?

A deferral allows you to delay your assessment submission, exam or module until the ‘next assessment opportunity’. Deferred assessments will usually be in the next semester or block and are without teaching.

Note: Deferring could lead to a delay in being able to progress to the next stage of your course or a delay in graduating. If you have any questions about how it could affect your progression, please email or call your Faculty Registry. Find their contact details here.

International Students: Deferral may impact your Tier 4/Student Visa and/or Post Study Visa and work choices i.e. Graduate visa. Contact the visa help team of your study location for advice: Coventry and CU Group students - visahelp.io@coventry.ac.uk; Coventry University London students - visahelp.culc@coventry.ac.uk.

Am I Eligible for an Extension or Deferral?

You must provide evidence to demonstrate that you have been affected by something which you could not control (for example illness, crime, or other serious problems). Find the list of what mitigating circumstances are and what evidence is accepted.

How Do I Apply for an Extension or Deferral?

Apply using the relevant application form for your campus:

You should submit third party evidence with your application.

If the evidence is about someone else (such as your spouse or parent) you also need to complete the ‘Third Party Consent’ form and submit this with your application. If the evidence you submit is about someone else and no consent form is submitted the evidence will not be accepted and will be deleted.

If you submit a deferral request after the submission date this will be classed as a “Retrospective Deferral”. On top of the usual third-party evidence, you will also need to explain why you could not apply for it in advance and supply third-party evidence showing this.

Extension Request Outcomes:

Approved - Notified by email and you should submit to the new deadline. Your work will be marked as on time.

No Confirmation - If you have received no confirmation that your extension has been approved by the original deadline then please submit your assessment no later than five working days after the original submission date. Your extension application will then be approved retrospectively and your work will be accepted and marked as on time.

Rejected - If rejected you must submit or attend the exams on the original date. If you do not submit or attend then you will receive a mark of absent (a Fail on the assessment). You may be entitled to a resit of the assessment during the next semester but this is on a case-by-case basis and will be confirmed to you in your results letter found on SOLAR.

Deferral Request Outcomes:

Approved - You will be notified by email. You should check with your Module Leader and on Aula/Moodle for advice on how to do your deferred assessment as the Title may change. Your submission of the deferred assessment will usually be in the next semester or block - the exact date for submission may be communicated to you in the email approving your deferral. It will also be confirmed on SOLAR and will be on your Aula page.

Rejected - If rejected, you must submit or attend the exams on the original date. If you do not submit or attend then you will receive a mark of absent (Fail on the assessment). You may be entitled to a resit of the assessment during the next semester. This will be confirmed to you in your results letter.

Can I Appeal The Outcome?

You can appeal against a rejected extension or deferral request if:

  1. You have significant new evidence relating to your request, which was not considered at the time of the original application or
  2. You think that your request has not been considered properly.

Find out how to make an appeal for your campus here:

How Can Your Advice Service Help You?

We can advise you if you have read the guidelines above and still have questions.

We are happy to proofread your extension or deferral form before you submit it if sent a few days in advance of your submission date. Please send the form and any evidence to us through using our online enquiry form

We can also help you appeal the outcome of your request if you disagree with it and feel that you meet the grounds. Please send us a copy of your appeal form, evidence and the outcome letter to us using our online enquiry form.

Please note: We cannot track the progress of submitted extension or deferral requests.

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